Asset Records
Open the exact digital record associated with an individual item.
Asset Tracking QR Code Stickers
Connect Physical Assets to Digital Tracking Systems
Durable QR code asset labels for equipment, tools and inventory — helping teams open asset records, maintenance history, inspections, jobs and digital workflows directly from the physical item.
Sequential & unique IDs CMMS/EAM compatible Industrial materials Static or dynamic QR codes
Quick answer
How do QR codes work for asset tracking?
QR code asset tracking links a physical asset to its corresponding digital record. When somebody scans the label, they can open information such as asset details, service history, maintenance jobs, inspections, ownership, location or other records held inside an existing asset-management, CMMS or EAM system.
The distinction
Identification tells you what it is. Tracking tells you what happens to it.
Every asset-tracking system starts with reliable identification. The QR code gives the physical item a scannable connection to its digital record.
The tracking system can then manage information such as location, custodian, service history, inspection results, maintenance activity or current status.
The QR label provides the physical bridge between the asset and the digital workflow.
Operational uses
Use QR codes across the asset lifecycle
The label stays with the physical asset while the digital system records the information and activity associated with it.
Maintenance History
Give engineers access to previous servicing, repairs and scheduled work.
Inspection Workflows
Link directly to digital inspection forms, checklists and compliance records.
Location & Custody
Record where an asset is assigned or which person, department or site is responsible for it.
Jobs & Work Orders
Connect an asset to current maintenance jobs, service requests or operational tasks.
Technical Information
Open manuals, specifications, parts information and supporting documentation.
Physical to digital
Asset. Scan. Record. Update.
A QR code makes an existing asset-management system easier to use in the real world.
01
Physical Asset
A tool, machine, IT device, piece of equipment or another trackable item.
02
Unique QR Label
A QR code and readable identifier matched to the asset.
03
Scan
Staff or engineers scan using a phone, tablet or compatible device.
04
Digital Record
Open and update the asset record, inspection, job or maintenance workflow.
System integration
Designed to work with the systems you already use
QR Code Stickers does not need to replace your asset-management platform. The labels can provide the physical access point into your existing CMMS, EAM, database or operational application.
1
Existing Asset System
Keep using your current CMMS, EAM, Mobiess platform, database or internal application.
2
Asset-Specific URLs
Provide URLs, IDs or structured data that correspond to the individual assets.
3
Generate the QR Codes
We map the correct QR code and readable identifier to each asset label.
4
Apply the Labels
Each QR label is attached to the physical asset it represents.
5
Scan on Location
Staff open the correct record while standing directly in front of the asset.
6
Use Your Workflow
Continue managing jobs, inspections, maintenance and records inside your own system.
Unique asset data
Sequential IDs, UUIDs and customer-supplied data
Asset labels can combine the QR code with human-readable information so the asset remains identifiable even when scanning is unavailable.
Sequential Numbering
Create controlled sequences such as 0001, 0002, 0003 or prefixed asset references.
Customer IDs
Print the asset identifiers already used by your organisation.
UUIDs & Non-Sequential IDs
Use unique identifiers where sequential numbering is not appropriate.
Human-Readable Text
Mirror important QR data as printed text to provide a practical fallback reference.
Already have an asset register?
Send structured Excel or CSV data and we can use it as the basis for producing individually matched QR asset labels.
Materials and durability
Choose the label around the asset environment
Asset labels may face repeated handling, cleaning, abrasion, outdoor exposure or difficult surfaces. The correct construction depends on where and how the asset is used.
Tools & Equipment
High-tack label options for frequently handled operational assets.
IT Equipment
Compact labels for computers, monitors and technology devices.
Industrial Assets
Tough vinyl or PET constructions with protective finishes where appropriate.
Outdoor Assets
More durable materials for exposure to weather and external environments.
Cleaning & Chemicals
Protective laminate options for applications exposed to repeated cleaning or chemicals.
Tamper-Sensitive Uses
Tamper-evident or destructible material options can be considered where appropriate.
Label sizing
Small assets still need reliably scannable QR codes
For many smaller assets, QR labels in the region of 20–25 mm square can work well for close-range scanning, but the correct size depends on the code complexity, print quality and expected scanning distance.
We can provide a digital proof at the intended print size so the QR code can be tested before production.
Typical small asset 20–25 mm Often suitable for close-range scanning
Final size should always be checked against the actual code and application.
QR architecture
Static or dynamic asset tracking QR codes
Fixed Asset Destination
Static QR codes are suitable when the asset record or encoded destination is expected to remain unchanged.
- Simple implementation
- No QR management platform required
- Suitable for permanent asset-record URLs
Change the Destination Later
Dynamic QR codes allow the physical asset label to stay in place while the destination behind the code can be changed later.
- Update destinations without reprinting
- Useful when systems or workflows change
- Manage dynamic QR destinations through Xcan It where appropriate
Related solutions
Asset tracking connects naturally to wider operational systems
Pilot to deployment
Test the workflow on a small asset set first
A controlled pilot can validate label size, materials, scanning, data mapping and system behaviour before the same approach is rolled out across a larger asset estate.
Pilot 10–100 Test assets
Deployment 1,000s+ Tracked assets
Frequently asked questions
Asset tracking QR code stickers FAQs
Are QR asset tracking stickers durable enough for industrial use?
Yes. Tough vinyl and other durable materials can be combined with strong adhesives and protective finishes where the application requires additional resistance to abrasion, cleaning, chemicals or outdoor exposure.
Can you print sequential numbers and unique IDs?
Yes. Labels can include sequential QR codes, prefixed IDs, UUIDs, customer-supplied references and matching human-readable text.
Can the labels work with Mobiess and other CMMS or EAM systems?
Yes. QR labels can link into Mobiess and other CMMS or EAM systems where the platform provides an appropriate URL or digital destination for the asset record, job or form.
Can you work from our Excel or CSV asset register?
Yes. Structured asset data can be used to produce individually matched QR labels, subject to checking the format and production sequence.
What size should we use for small tools or IT equipment?
Around 20–25 mm square may be suitable for many close-range applications, but the correct size depends on the QR data, scanning distance, surface and print conditions. Testing at final print size is recommended.
Can the QR destination be changed without replacing the label?
Yes, when a dynamic QR code is used. The printed label itself remains unchanged while the destination behind the QR code can be updated through a dynamic platform such as Xcan It.
Can the label include a barcode as well as a QR code?
Yes. Where an existing system requires a barcode or another readable identifier, that can be incorporated into the label design alongside the QR code.
Can we start with a pilot before tracking a larger asset estate?
Yes. A pilot is a practical way to validate the label specification, data mapping, scanning and system workflow before wider deployment.
Talk to us
Tell us how you track your assets today
Tell us about the assets, existing system, data structure, environment and expected quantity. We can help define the QR label and production approach that connects the physical asset to your existing workflow.
